Community Sponsorship and Contribution Round 25/26

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Community Sponsorship and Contribution Grant

* indicates a required field.

About the Community Sponsorship and Contribution Grant

Only available for events requiring a financial contribution (can only include in-kind if there is also a request for financial contribution). E.g. Sponsorship of an event such as a show, Council organised events, special event where Council’s logo must be displayed, and Council publicly shown to be a sponsor.

Maximum amount of funding available for this grant is $1200, with exception to instances noted below. 

Other information about this Grant:

  • Financial contribution (can only include in-kind if there is also a request for financial contribution)
  • Open all year round
  • Available to individuals and community groups
  • If community group or individual require in-kind support only, please refer to the Support to Events Grant Guidelines. 

  • Groups/Organisations wishing to obtain a Council sponsorship or contribution for a financial amount greater than $1200 must submit their request via this form,  for consideration prior to the commencement of the financial year for which the organisation requires the sponsorship or contribution. 

  • Further conditions apply, see headings below. 

Application Details

Response required.
Clear the selected value for Applicant
Must be an Australian phone number. 
Must be an email address. 
The ABN provided will be used to look up the following information.
Click Lookup above to check that you have entered the ABN correctly.
Australian Business Register Information
ABN
Entity name
ABN status
Entity type
Goods & Services Tax (GST)
DGR Endorsed
ATO Charity Type
More information
ACNC Registration
Tax Concessions
Main business location
Must be an ABN. 
I have read, Understood and agree with the Community Sponsorship and Contributions Grant Guidelines * Required
Response required.
I have read, Understood and agree to the WWSC Grant Policy * Required
Response required.

Request Details

The level of assistance available to the community is limited by Council’s budgetary allocation which is set each financial year. No applicant can be guaranteed funding, nor can any applicant be guaranteed to receive the full amount requested.

For grant applications greater than $1200, the grant application must be made no later than April of the previous financial year that you are seeking funding for. 

Successful Applicants will be required to complete the acquittal process, or will be ineligible for further grants from Council. Applicants may be required to present a presentation to Council as part of the acquittal process. 

Must be a dollar amount. Please include the total amount you are requesting from Council.
Is this request for Council sponsorship or contribution for a financial amount greater than $1200 * Required
Response required.
Please include these details in Budget Section
Attach a file: Select stored file
    This includes letters of support, documents, invoices, assessments, plans etc.
    Do you require: * Required
    Response required.
    Clear the selected value for Do you require:
    Is this application for a community event? * Required
    Response required.

    Groups/Organisations wishing to obtain a Council sponsorship or contribution for a financial amount greater than $1200 (Not Applicable)

    This section is not applicable because of your response to question: "Is this request for Council sponsorship or contribution for a financial amount greater than $1200" on page 1

    You will need the following if applicable:

    • Detailed budget for the upcoming financial year demonstrating the need for the annual contribution 
    • Public Liability insurance 
    • Last year’s acquittal statement 
    • List of all committee members 
    Attach a file: Select stored file
      Attach a file: Select stored file
        Does your organisation have Public and Products Liability Insurance
        Attach a file: Select stored file

          Budget (Income and Expenses)

          For Income:

          Please detail the contributions will your organisation be making to the total cost of the project and what contribution are you requesting from the Community Sponsorship and Contribution Grant program, and where will you be sourcing other funding.

          For Expenses:

          Please list how you will allocate all respective funding against this project.

          Income$Expenditure$

          Must be at least 1 rows

          Budget Totals

          This number/amount is calculated. 
          This number/amount is calculated. 
          This number/amount is calculated. 

          Event Location (Not Applicable)

          This section is not applicable because of your response to question: "Is this application for a community event?" on page 1

          Attach a file: Select stored file
            Attach a file: Select stored file

              Event Details (Not Applicable)

              This section is not applicable because of your response to question: "Is this application for a community event?" on page 1

              How often will this event be held? * Required
              Response required.
              Must be a date. 
              Must be a date. 
              Must be a date. 
              Must be a date. 
              Cost of Entry? * Required
              Response required.

              Further Information about holding an Event.

              Please refer to our Event Planning Guide for information on what other documents, plans or strategies you may need when holding an event. Risk and Emergency Management are essential considerations in any public or private event.

              Read more here: https://www.westwimmera.vic.gov.au/Events/Planning-an-Event

              Event Checklist (Not Applicable)

              This section is not applicable because of your response to question: "Is this application for a community event?" on page 1

              This checklist will assist to determine which permissions, permits and licences are required for this event.

              Will your event require road closures? * Required
              Response required.
              If yes, you must submit an Application for Temporary Road Closure to council no later than 6 weeks prior to the event.
              Will the event require traffic management? * Required
              Response required.
              Will your event have food stalls? * Required
              Response required.
              If yes, all food vendors must be registered with FoodTrader. Visit https://foodtrader.vic.gov.au/ to register (This was formally Streatrader).
              Will you be allowing alcohol at your event? * Required
              Response required.
              If yes, obtain a liquor licence from the Victorian Commission for Gambling and Liquor Regulation at www.vcglr.vic.gov.au
              If you require assistance to recruit volunteers, please contact the event and volunteer support officer at Council on 13 99 72 or by emailing volunteersupport@westwimmera.vic.gov.au.
              Is the building or venue enclosed or mostly enclosed, or do you intend to install temporary fencing or other barriers? * Required
              Response required.
              Will the event use public toilets? * Required
              Response required.
              Will the event require waste management, including rubbish or sewerage. * Required
              Response required.
              Do you intend to install a tent, marquee, booths or prefabricated buildings? * Required
              Response required.
              Will the event have a stage or platform? * Required
              Response required.
              Will the event have a seating stand? * Required
              Response required.
              Attach a file: Select stored file

                Event Promotion (Not Applicable)

                This section is not applicable because of your response to question: "Is this application for a community event?" on page 1

                Attach a file: Select stored file

                  In Kind Support/Sponsorship Request (Not Applicable)

                  This section is not applicable because of your response to question: "Do you require:" on page 1

                  What is a grant? A grant is a service provided by Council. This could be support by way of funding, services or in kind support such as traffic management, risk management assistance, maintenance, waste and refuge support or other support as available and approved. 

                  Note: Any damage or shortfall in return numbers will be invoiced to the event organiser.

                   
                  Do you require a meeting to determine what support you require/would like to request? * Required
                  Response required.
                  Would you like to request to use a Waste Trailer (Conditions of use apply)

                  In Kind RequirementsTraffic management plan (Not Applicable)

                  This section is not applicable because of your response to question: "Do you require:" on page 1

                  Note: Any damage or shortfall in return numbers will be invoiced to the event organiser.

                  Qty RequiredIn-Kind ItemMaximum available from Council
                  Must be a number. 
                  Item that you wish Council to provide

                  Must be at least 1 rows

                  Waste Trailer Request (Not Applicable)

                  This section is not applicable because of your response to question: "Would you like to request to use a Waste Trailer (Conditions of use apply)" on page 1

                  Please note that the waste trailers are provided free of charge, however the organisation/group/individual submitting this application will be invoiced for the cost of the disposable of waste based on the Council's current schedule of fees. See more information below in the conditions of use. 

                  Conditions of Use

                  • Trailers are supplied free of charge and will be delivered and picked up from your event.
                  • On pick up the trailer will be taken directly to the waste disposal facility where the total waste will be calculated and an invoice for the disposal of the waste will be sent to you for payment based upon Councils current schedule of fees.
                  • Waste costs are calculated per total number of full bins received or volume in the skip bin.
                  • Your request for the use of one of our trailers indicates your acceptance of the fee payable for waste disposal.
                  • Non-payment of waste disposal fees will result in the availability of in-kind assets from Council being made unavailable until full payment is made.
                  Have you read and understood these conditions?

                  Declaration

                  I declare that all the information supplied in this application is true and correct and I am authorised to sign on behalf of the organisation.

                  If you require assistance with this form or have questions, please contact Amanda Munn at 13 99 72 or by emailing grants@westwimmera.vic.gov.au.


                  For Events:
                  I declare that all the information supplied in this application is true and correct and I am authorised to sign on behalf of the organisation. Applicants will be liable for ensuring dial before you dig permits(unless specifically agreed to by council), and will be liable for any public infrastructure including underground services such as power, phone, water or sewerage lines, during the course of the event.

                  The West Wimmera Shire Council is a fair access Council. Before any grant can be approved applicants must read the Fair Access policy and indicate below your organisations support to this policy.

                  WWSC Fair Access Policy

                  We the Grant applicant:
                  Clear the selected value for We the Grant applicant:
                  I agree with this declaration, and have read the Community Sponsorship and Contribution Grant Guidelines. * Required
                  Response required.
                  Must be a date. 

                  West Wimmera Shire Council is committed to ensuring events hosted within the municipality are of the highest possible standard in relation to safety, delivery and experience.

                  Organising an event can be a complex task. Council has a number of departments that are responsible for authorising approval for different elements of events.

                  West Wimmera Shire Council has developed an Event Management Guide to assist event organisers by providing information, tools on event planning and outlining the legal requirements of running an event.

                  Copies are available from the council offices or can be downloaded at westwimmera.vic.gov.au.
                  For assistance contact Amanda Munn | 13 99 72 | events@westwimmera.vic.gov.au.